County Clerk

The county clerk is an elected official who serves as the clerk of the state supreme and county courts and is responsible for providing files, records, and indexes of papers in legal actions and proceedings. The clerk also maintains judgment dockets and records of monies paid or ordered to be paid to court.

In addition to court duties, various statutes require that the clerk’s office record deeds, mortgages, and liens; file maps, financing statements, and military discharges; process pistol permits and passports; qualify notary public appointments in the county; file oaths of office of county officials and employees; and act as the agent of the commissioner of motor vehicles to issue motor vehicle registrations and licenses.

Access to our DMV website with links to New York State DMV forms can be found at Department of Motor Vehicles.

Livingston County Clerk Services

The following services available to the public:
  • Adoptions are by court order only.
  • All civil actions (index only), you can look at the actual file if the action is not a divorce or has been sealed by the judge (defendant only).
  • All criminal actions (index only), you can look at the actual file if the action is not a sexual abuse case, youthful offender, or has been sealed by the judge (defendant only).
  • All death certificates, birth certificates, and marriage certificates are available in the town or village in which each occurred.

Personal Matters

  • All deeds, mortgages, judgments, and liens
  • Assigns index number required for judicial intervention
  • Census records, which are available from the county historian
  • Civil and criminal papers
  • D.B.A.'s and corporations.
  • Divorce, separation, and Article 78
  • Federal and state tax liens
  • Files court proceedings
  • Indictments
  • Judgments and satisfactions
  • Military discharges
  • Naturalization records which are available from the county historian
  • Writs of habeas corpus

Your Home & Business

  • Assumed Name (DBA)
  • Certificate of Incorporation
  • Certificates of Satisfaction
  • Deeds
  • LLC Designated Newspapers
  • Mechanic’s Liens
  • Mortgages
  • Partnership
  • Real Estate Transfers
  • Survey Maps
  • Welfare Liens

Important Pistol Permit Notice

If you missed the January 31, 2018 Deadline for the Pistol Permit Re-Certification  County Clerk Mary Strickland encourages you to do it as soon as possible! 

"If you missed the January 31, 2018 deadline to re-certify don't let that deter you from completing it as soon as possible"  Strickland stated.  "I still encourage you to re-certify on the State Troopers website if you are able to, it is the quickest way to get it processed."

Press Release from January 3, 2018

GENESEO, NY – Livingston County Clerk Mary Strickland along with Sheriff Thomas Dougherty are encouraging pistol permit holders in Livingston County to recertify their permits. As part of the NY SAFE Act, if your permit was issued before January 15, 2013, the deadline to submit your recertification is January 31, 2018 and every five years thereafter. If your permit was issued on or after January 15, 2013, the deadline to recertify is five years after the date the permit was issued and every five years thereafter. As a permit holder, it is your responsibility to recertify your permit whether you receive a notification letter or not.

“Our office is recommending that if you are able to recertify on the New York State Police website that you choose that method. If you choose to electronically submit the form you will be able to print off a copy of your confirmation immediately,” said Strickland. “If you are unable to access the website, we have the paper form available in our office that will need to be mailed into Albany, and can be picked up anytime during regular office hours.”

"Although I continue to be opposed to the SAFE act and how the state has mishandled this very important topic, I do urge you to recertify your permits," stated Sheriff Dougherty. "I do this for your own best interest as I do not want a good, law abiding citizen to be stripped of their 2nd amendment rights by the state of NY and subsequently put yourself in jeopardy of state law enforcement knocking on your door to confiscate your permit and your firearms. If you do not recertify your permit, the New York State Police can, and most likely will, petition the court to revoke your pistol permit. If your pistol permit is revoked by the court, you can not possess any firearms at all, including long guns. Bottom line, take the time to recertify and keep your rights intact."

With four weeks left, approximately 70% of the pistol permit holders in Livingston County that need to recertify by January 31, 2018 have completed the recertification process.

According to the NY SAFE Act, failure to re-certify within the prescribed period “shall act as a revocation of such license” which may result in the seizure of all firearms.

Forms need to be mailed to:

New York State Police

Pistol Permit Bureau

Building 22

1220 Washington Avenue

Albany, New York 12226-2252

Link to NYS Pistol Permit Recertification & Frequently Asked Questions